Advice to Authors

Advice to Authors

The following instructions to authors explain the format in which original material should be submitted to the Journal of the Irish Dental Association. This is recommended reading for anyone in the process of submitting material. Failure to follow these guidelines may result in rejection of manuscripts or delays in the review and publication process.


That on submission of a new manuscript all authors have to sign a consent form confirming:

- That they have contributed to the authorship of the submitted manuscript

- That they have seen and approved the submitted version of the manuscript
- That they consent to the corresponding author co-ordinating future correspondence between the journal office and the authors

When the proofs of the accepted manuscript are sent to the corresponding author they should sign a note to confirm, that on behalf of the authors, they confirm that the content of the manuscript, and the authors names and affiliations are correct.

Three multiple choice questions should also be submitted based on the article you submitted and the answers you feel most appropriate to them.


Aims and scope

The Journal of the Irish Dental Association exists to publish original research studies, clinical case reports, position papers, literature reviews, brief communications, clinical tips and other material that is of interest to the Irish dental profession.

All material will be evaluated for publication on the understanding that the work submitted has not been published elsewhere (except as an abstract), that it has not and will not be submitted to another journal until the editor has made a decision on its acceptability for this journal, and that, if accepted, its contents will not be published elsewhere without the editor’s permission. Accepted papers become the copyright of the Journal of the Irish Dental Association and permission must be sought from the publishers before they can be reprinted elsewhere.

The research must clearly state the problem and objective of the research, include a summary of relevant literature in the introduction, describe the research method, report the results briefly and accurately, discuss the results and list the conclusions that can be drawn from the research. Clinical case reports should briefly describe the particular clinical problem, the author’s method of managing the problem, and a rationale for such treatment, with appropriate references to the literature.

Literature reviews should thoroughly analyse the literature with respect to the chosen topic and reference all material used. Tips to the readers should report new, helpful or time-saving techniques or procedures. All accepted manuscripts are subject to editorial revision. The author, who will receive edited proofs for approval, will be responsible for all statements in the article, including changes made by the editor.


• From January 1st 2014, papers submitted to the Journal should not exceed 3,000 words.

• The text must be of 10pt size, doublespaced and with a 20mm margin on the left side of the text.

• The right-hand margin must be unjustified.

• Each page must be numbered in consecutive order from the title page, through the abstract, text, references, tables and photographs in that order.

• The first page, or title page must contain the title, all the authors’ names and affiliations. Dentists registered in the Republic of Ireland must not use any qualifications not registered by them with the Dental Council.

• This page must also give the name, address, phone number, fax and email (if available) of the corresponding author, who will undertake correspondence, proof reading, etc.

• The second page will contain a concise precis (not more than 25 words) for use in the table of contents. This should state the conclusions of the report.

• Each manuscript must contain a structured abstract of a maximum of 250 words, with the headings: statement of the problem, purpose of the study, materials and methods, results, and conclusions.

• For the body of the text, use standard headings: introduction, materials and methods, results, discussion, conclusions, etc.

• All photos in the article should be submitted as high resolution jpegs

• All photos used in the article must have patient approval to be published

A jpeg of a head and shoulders shot of the authors should also be submitted

References must be identified in the text by superscript and numbered consecutively in order of appearance in the text. References appearing in tables only shall be numbered in relation to the first mention of the table in the text. The reference number must appear as a superscript. The list of references should be placed at the end of the article and must be numbered as in the text, and placed in numerical order. References shall be given according to the Vancouver style: the author’s surname and initials (if there are more than five authors, additional authors are designated as et al.); full title; journal title (in standard abbreviated form); year; volume number; and page numbers from start to finish.

For example:

Coli, P., Blixt, M., and Brannstrom, M. The effect of cervical grooves on the contraction gap in class two composites. Op Dent 1993; 18: 33-36.

• Do not cite unpublished data, personal communications, abstracts of meetings, letters to editors or papers appearing in journals that are not both peer reviewed and indexed in either the Index Medicus or the Index to Dental Literature. Such material may be given in the text, if necessary, with the source in parentheses.

• All tables must be on separate sheets and must have a consecutive number and a clear concise title. Do not duplicate data in tables and text. Include adequate information (using footnotes if necessary) to make the table self-explanatory.

• Include two sets of photographs or high-quality artwork. Pictures should be supplied as high quality prints or electronically as jpg, pdf or esp format files. These electronic images must be at least 300 dpi and of publishable size. Pictures must not be embedded in the word processing file.

• Radiographs must be of a high quality.

• Identify each figure with a number in order of its mention in the text. This should be written lightly in pencil on the back upper right-hand corner.

• Type the legends to the figures on separate sheets and number to correspond with the figures.

• All acknowledgments should be concise and should include only identification of grant sources and permission to reproduce from previous publications.


Disk version

A version of the manuscript must be submitted either on disk or via email. Any IBM PC or format of Microsoft Word® is acceptable on a CD-ROM or zip disk.

Write on the disk label the name of the word processing package used. Where illustrations have been computer-generated, they should be submitted on disk with the final manuscripts and not embedded in the Word document itself; a caption should be placed in the text where the image should appear. Where possible, the disk-based illustrations will be used to maintain quality throughout the publishing process.

Please provide the name of the drafting package used and state which files on disk correspond to which figure.

General instructions
• Spelling should be that of the Oxford Dictionary.

• Avoid excessive use of abbreviations. Authors may use abbreviations that are in common use in scientific literature. They may introduce less familiar acronyms whenever unwieldy terms are repeated many times in the text. The abbreviation should be introduced (in parentheses) where the term is mentioned first and the abbreviation should be used thereafter. On occasion it may be desirable to list abbreviations as a footnote.

• Numbers below 10 should be spelled out (one, two, etc.), but percentages and measurements should be given in figures and abbreviations (e.g., 6%, 5g).

• Words are used rather than figures at the beginning of a sentence, or where clarity or elegance requires it. Fractions must be written in full but decimal numbers appear as numerals. A decimal point must be preceded by a number. Where numbers including a decimal point appear in a column, the decimal points should be aligned vertically. Temperature must be expressed in Celsius (C) scale. Measurements and quantities should normally be in Systeme Internationale (SI) units. Those seeking details of the system are referred to Quantities, Units and Symbols published by The Royal Society (1975) or Units, Symbols and Abbreviations published by The Royal Society of Medicine (1976). In general, quantities are best expressed in terms that give the closest approximation to unity, e.g. 4.5mmol/L rather than 0.0045mol/L, and 1.5g rather than 1500mg.

• Specific names of bacteria are printed in italics.

• Names of commercially prepared bacteriological media should be typed with a capital.

• Names and addresses of manufacturers should be given in parentheses.


Continuous Professional Development (CPD) is a significant element of the Journal’s remit and dental professionals receive CPD points for reading an article. We have a duty to the Dental Council to ensure the article is read and understood. 

The Editorial Board therefore now requires each lead author to construct three multi-choice questions on their article along with the answers.  The questions will appear at the beginning of the article and readers will need to submit their answers through the IDA website which will then automatically give them the relevant points, if the questions are answered correctly. 

Questions should be factual, ensure synthesis of your article, and be fair to any non-expert reading the publication. The questions and answers should be sent to the Journal Co-ordinator, Liz Dodd, via email at

Review process

All manuscripts are reviewed by the editor, editorial staff and a number of reviewers.
Authors must disclose any financial interest that they have in products mentioned in their articles or that they will receive compensation from a commercial company upon publication of the article.


An electronic copy (disk or email) of the article in Microsoft Word or similar must be submitted to:

The Editor
The Journal of the Irish Dental Association
Unit 2, Leopardstown Office Park,
Dublin 18.


NB: The article must be accompanied by a letter signed by each author.